2018 Tax Information Guide - What You Should Know
2018 Consolidated 1099 Tax Statement Mailing Dates
A 2018 Tax Statement will be issued if you received dividends or interest totaling at least $10 in aggregate, or if you received any gross proceeds1 Baird will distribute 2018 Consolidated 1099 Tax Statements2 in three waves.
|2019 Mailing Dates||Accounts Included:|
|Wave I||February 15||Accounts holding only securities (e.g., equities, many types of bonds or early reporting mutual funds) that do not require year-end tax information adjustments.|
|Wave II||March 13||Accounts holding securities (e.g., exchange-traded funds, mutual funds, real estate investment trusts and unit investment trusts) that require year-end tax information adjustments or reclassifications.|
|Wave III||March 153||All accounts not included in Wave I or Wave II.
Accounts holding Real Estate Mortgage Investment Conduits (REMICs) or Widely Held Fixed Investment Trusts (WHFITs), or securities that have late reporting reallocations.
Tax Statement Downloads
The date you receive your Tax Statement depends on the holdings in your account. Deadlines have been extended into 2019 for a number of investment products providing post year-end tax adjustments to Baird. This may include debt instruments, exchange-traded funds, mutual funds and unit investment trusts.
We anticipate the majority of Tax Statements will be mailed on or before February 15 (referred to as Wave I). Certain Tax Statements will not be mailed in Wave I if Baird has not received year-end tax information adjustments prior to the processing deadline.
Tax Statements not mailed in Wave I will be mailed in Wave II if year-end tax information adjustments have been received and processed prior to the Wave II mailing deadline of March 1.
All remaining Tax Statements will be mailed in Wave III by March 15. Generally, accounts holding Real Estate Mortgage Investment Conduits (REMICs), Widely Held Fixed Investment Trusts (WHFITs) and/or securities that have late reporting allocations (e.g., unit investment trusts) will receive a Tax Statement mailed in Wave III.
Tax Statement Message
As applicable, the Tax Statement mailed on February 15 will contain an important message indicating that an account(s) in your household that will be mailed a Tax Statement in a future Wave. Please wait until you receive all 2018 Tax Statements to file your income tax return(s).
Tax Document Delivery Requirements
During the 2018 tax season, Baird will issue various tax documents, including the Consolidated 1099 Tax Statement, to clients based on the type of account. A hard copy of the applicable tax forms will be mailed via the United States Postal Service (USPS) to each client by the IRS due date. The mailing deadlines for each tax form are shown in the table below. As always, Baird will mail tax forms as soon as year-end tax information adjustments have been processed.
|Tax Form||Form Detail||
|Form 1099-R and 1099-Q||Distributions from retirement accounts (e.g., IRAs) and/or education savings account||January 31|
|Form 1097-BTC (annual/cumulative recap)||Required for certain tax credit bonds||February 15|
Consolidated 1099 Tax Statement (Form 1099-DIV, 1099-INT, 1099-OID, 1099-B, 1099-MISC)
Reportable dividends and other distributions; reportable interest income; original issue discount interest accretion (not paid); sales of stocks, bonds, mutual funds, and other securities; reportable miscellaneous income, Real Estate Mortgage Investment Conduit (REMIC)/Widely Held Fixed Investment Trust(WHFIT)
|Form 1042-S||Foreign person with U.S. sourced income||March 15|
|Form 2439||Notice to Shareholder of Undistributed Long-Term Capital Gains||April 1|
|Form 5498-ESA||Coverdell Education Savings Account (ESA) contributions and rollovers||April 30|
|Form 5498||Total annual contributions to an IRA||
Convenient Access to Your Tax Documents
Baird offers a variety of methods to access your tax documents (in addition to copies received in the mail).
- Baird Online – a PDF copy of each of your tax documents will be available on Baird Online before your copies are received in the mail. A Baird Online user ID and password is required to access your tax forms. Click here to register for Baird Online.
- TurboTax® – you can download the Tax Statement and/or Form 1099-R directly into TurboTax®. Click here for information about the TurboTax® download.
- CSV File – you or your tax preparer can download the Tax Statement into a CSV (comma-separated value) file. The CSV file can then be electronically transferred into most professional tax accounting software. Click here for Instructions to download the Baird Tax Statement into a CSV file.
Cost Basis Legislation – What You Should KnowCost Basis Legislation that began in 2011 requires Baird to report adjusted cost basis to the IRS on Form 1099-B (Gross Proceeds) when Covered securities are sold, redeemed or exchanged in taxable (i.e., reportable) accounts1.
Cost basis and the applicable adjustments are an important part of accurately reporting capital gains and losses when filing income tax returns because they directly impact your taxable income. Your income tax return(s) must reflect the amounts Baird reports on your tax statements since the IRS will compare your income tax return to what is reported by Baird. If adjustments to the amounts reported by Baird are necessary, refer to IRS Instructions for Form 8949. You should also reconcile any differences and maintain supporting documentation accordingly.4
Please refer to "Cost Basis Legislation – What You Should Know" for additional information.
1A 2018 Tax Statement will be issued if your taxable account meets or exceeds any of the IRS minimum thresholds as follows: (a) $10 or more of dividends, capital gain distributions, nondividend distributions, corporate interest, treasury interest, tax-exempt interest/dividends, original issue discount, treasury original issue discount, market discount or substitute payments, (b) $600 or more of any cash liquidation distributions, royalty distributions or other income distributions, (c) at least one gross proceeds transaction, (d) any federal backup withholding, (e) any state withholding, or (f) any foreign tax paid.
4There may be instances when the information you report to the IRS differs from the information reported by Baird. You must be familiar with tax return reporting rules and be able to verify the differences. Wash sales are an example of a transaction that may cause differences between information reported to the IRS by Baird. You are not allowed to claim losses when reporting wash sales, though the disallowed amount must be reported to the IRS. Baird will identify wash sales within a given account, but it is your responsibility to identify wash sales that are a result of trades across different accounts at Baird or other financial institutions where you hold accounts. All gains from wash sales are also reported to the IRS.